Case Administrator

POSITION SUMMARY
The United States District Court for the Southern District of Illinois is seeking a full-time permanent case
administrator for the East St. Louis Clerks Office. The case administrator is responsible for maintaining
and processing case information and managing the progression of cases from opening to final disposition
in accordance with approved internal controls, procedures, and rules. Incumbent performs customer
service and cashier duties for the purpose of providing procedural information and collecting court fees.
Incumbent reports to the Operations Manager.

SUMMARY OF REPRESENTATIVE DUTIES AND RESPONSIBILITIES
The case administrator greets members of the public, bar, and other court agencies at the intake counter,
and answers, responds, and routes incoming telephone calls. The case administrator receives and
processes case information and maintains the official case events summary on the automated court
docket from opening to final disposition. The case administrator is responsible for reviewing pleadings to
ensure compliance with the Courts rules, entering information accurately into the automated case
management system, preparing procedural documents, monitoring due dates, and responding to
inquiries from chambers, court staff, counsel, and the public as well as performing disposition tasks to
close cases upon receipt of terminating documents. The case administrator will ensure the integrity and
quality of the case-related database. Other administrative duties as assigned also may be performed.

MINIMUM QUALIFICATIONS
Applicant must have one year of specialized experience. Specialized experience is progressively
responsible clerical or administrative experience requiring the regular and recurring application of clerical
procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and
involve the routine use of specialized terminology and automated software and equipment for word
processing, data entry, or report generation. Such experience is commonly encountered in law firms,
legal counsel offices, banking and credit firms, educational institutions, social service organizations,
insurance companies, real estate and title offices, and corporate headquarters or human
resources/payroll operations. Education may not be substituted for the specialized experience.

POSITION: Case Administrator
VACANCY NUMBER: 2026-12
LOCATION: East St. Louis, Illinois
SALARY RANGE: CL 24 to CL 25 ($45,835 to $82,301), depending on qualifications*
DATE POSTED: September 8, 2026
CLOSING DATE: September 29, 2026, at 4: 00 PM CT **
Salary set based on qualifications, experience, and pay setting rules per Guide to Judiciary
Policy.
Position is promotion eligible up to CL 26 without further advertisement or competition.
** Application packets will be reviewed upon receipt, and interviews may be held as well
 as a candidate selected, prior to the closing date of this announcement.

COURT PREFERRED SKILLS
Experience in the federal judicial system and/or with electronic case filing systems. Knowledge of legal
terminology and processes. Excellent verbal and written communication and clerical skills. Excellent
interpersonal skills. Solid computer skills. Ability to work as part of a team and provide excellent customer
service.

BENEFITS
Judiciary employees serve under excepted appointments (not civil service). Excepted appointments are
at will and can be terminated with or without cause. Federal benefits include paid vacation and sick leave,
paid holidays, and retirement benefits. Optional benefits include health insurance, life insurance, flexible
spending accounts for health and dependent care, dental and vision insurance, and a tax-deferred
savings plan. For more detailed information about federal judiciary benefits, please visit the United States
Courts website at https://www.uscourts.gov/careers/benefits. This position is subject to mandatory
electronic fund transfer (direct deposit) participation for payment of net pay.

BACKGROUND INVESTIGATION REQUIREMENTS
The selectee for this position is subject to a criminal record check and satisfactory adjudication to be
eligible for employment. Candidates will not be asked about their criminal history prior to receiving a
tentative offer of employment. Candidates completing the AO 78 Employment Application are not
required to complete questions 18-20 regarding criminal history. Criminal history is not in itself
disqualifying. All available information, past and present, favorable and unfavorable, about the reliability
and trustworthiness of an individual will be considered when making an employment suitability
determination. Providing false and/or misleading information may be grounds for removal from the
application and selection process as well as disciplinary action if discovered after an individuals date of
hire. For more information, click here.

PROCEDURES FOR APPLYING
Application packets should include the following:
A letter of interest describing your knowledge, skills, and abilities as they relate to the duties of
this position;
Rsum;
AO78 (revised 05/24) Application for Judicial Branch Federal Employment (located on the Courts
website at www.ilsd.uscourts.gov); and
Names, addresses, and telephone numbers of three professional references.
Click APPLY NOW to apply using our HR Employment Application System. Receipt will be acknowledged by
the Human Resources Department via e-mail. If you do not receive email confirmation, please contact
Human Resources at (618) 482-9224. Any questions regarding this vacancy should also be directed
to Human Resources. Application packets must be received by 4: 00 PM Central Time on the closing
date. Incomplete and late application materials will not be considered. Application packets will be
reviewed upon receipt, and interviews may be held as well as a candidate selected, prior to the closing
date of this announcement.
Applicants must be United States citizens or eligible to work in the United States. Selection will be
consistent with the federal judiciarys policy to provide equal employment opportunity and to promote
and facilitate diversity, equity, and inclusion in its workforce. Applicants selected for interviews must
travel at their own expense, and relocation expenses will not be reimbursed.
The Court provides reasonable accommodation to applicants with disabilities on a case-by-case basis
for any part of the application or hiring process. Please contact Human Resources at (618) 482-9224
with any reasonable accommodation requests.
The Court reserves the right to modify the conditions of this job announcement or to withdraw the
announcement, any of which may occur without prior written or other notice. If a similar position opens
within 90 days of the closing date of this announcement, applicants under this announcement will be
considered without further advertisement and competition. Employees are required to adhere to a
Code of Conduct, which is available to applicants for review upon request.
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Courts Mission
Our mission is to resolve judicial matters fairly and justly
in a manner that will uphold and defend the Constitution of
the United States. We are committed to doing so through
communication and education in order to ensure respect for
the Court. We work to resolve disputes in a timely and
efficient manner to promote the publics confidence and
trust in the Judiciary of the United States and to protect
individual rights and liberties through law.
Clerks Offices Mission
The mission of the Clerks Office is to provide
administrative and case management support to the district
court, members of the bar, the public, and all government
agencies in a professional, timely, and efficient manner.
Through teamwork, we perform our duties with courtesy,
respect, equality, and fairness, thereby promoting public
trust and confidence in the judicial system. Success is
linked to commitment, and we are committed to
excellence.
THE UNITED STATES DISTRICTCOURT FOR THE SOUTHERN DISTRICT OF ILLINOIS IS AN EQUAL OPPORTUNITY EMPLOYER.

Salary/Compensation: $45,835 - $82,301 per year

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